Receptionist / Administrative Aide

Greet people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit them. Provide all PPE’s Manage the building electronic log of who is entering and exiting the building

Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested

Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup

Maintain the reception area, keeping it clean and free of clutter

Drafts, reviews and proofreads office documents

Assist new applicants who come into the building to apply for positions, including providing them with applications, pens and clipboards

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Order office supplies and keep inventory of stock as instructed

Assist in scheduling meetings, reserving conference rooms and updating the daily conference room schedules

Strong decision making and problem-solving skills

Excellent oral and written communication skills

Strong attention to detail and ability to work quickly while following protocol and policy

Able to multitask efficiently

Knowledge of Microsoft Office is required

Applicant should be highly organized and detail oriented

Experience using a multi-line phone system preferred

Bilingual (Spanish) preferred

Strong computer skills (Microsoft, Outlook, Excel)

Strong people skills

High school diploma or GED required

Basic Reading, Writing and Math skills